February 17 - 19, 2024
Vancouver Convention Centre
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ARTIST ALLEY
Are you an amateur or professional creator who makes one-of-a-kind artwork and commissions, sculptures, jewelry, pins and buttons? Share your art, apply for Artist Alley.
Applications for 2024 will be available soon.
SHOW INFO
FAN EXPO Vancouver will be held in the West Building of the Vancouver Convention Centre.
1055 Canada Pl
Vancouver, BC, V6C 0C3
PRICING
Standard Table – $225.00 + GST | Consists of one 6’ skirted table, 2 chairs, and 2 exhibitor passes.
Premium End Cap – $510.00 + GST | Consists of one 5’ x 12’ end cap space, which includes two 6’ skirted tables, 2 chairs, and 2 exhibitor passes.
MAIN FORMS
1. Helpful Guide
- Ultimate Booth Packing Checklist
- Operating Guidelines
- Important Deadlines
2. Exhibitor Service Order Form
- Vancouver Convention Centre Exhibitor Services Ordering
3. Show Decorator
- Decorator Online Ordering
4. Exhibitor Appointed Contractor Form
- EAC form
ADDITIONAL FORMS
1. Health & Safety
- Health & Safety Compliance Reminder
- Vancouver Coastal Health Form - Personal-Services-Tradeshow-application
- Vancouver Coastal Health - Temporary-event-coordinators-application
2. Extra Exhibitor & Admission Passes
3. Insurance
- Exhibitor Insurance Application – Online
- Exhibitor Insurance - Form
4. Rules & Regulations
- Vancouver Convention Centre - Exhibitor Reference List
- Vancouver Convention Centre - General Parking Information
FAQ
How do I apply to be at the show?
When applications are available, click the APPLY NOW button above. Complete the application form and submit payment. Your participation in the show is not guaranteed until show management has approved your application and you have received an acceptance email.
What if my application was not approved?
In the event, your application was not approved by show management your payment/deposit will be destroyed.
My application was approved but now I can't attend, can I get a refund?
No, all Exhibitor and Artist Alley payments are non-refundable and non-transferable.
Can I choose what booth space I get?
Any requests for specific booth locations need to be clearly indicated on your application. We do our best to accommodate requests but cannot provide a guarantee.
Do you provide utilities (power/internet/shipping) for exhibitors?
No, if you require elements like power, internet, shipping, or decorator services you will need to arrange these directly with the venue or show decorator at your expense. Please review the various helpful guides and request forms in the Exhibitor Info and Order Forms section.
Where do I pick up my passes at the show?
You can collect your passes from the Exhibitor Services Desk. The location of this desk will be sent to you in an information packet prior to the show. You can purchase additional passes in advance or at this desk too.
Where will I be able to park/ will you provide free parking?
Most, if not all the venues we use have parking facilities that Exhibitors can use. Details of these facilities will be sent to you in your information packet prior to the show along with details on cost (if any) and how/where you can collect parking passes. Please note that some venues have size/overnight restrictions. In the event your vehicle falls into a restricted category you will need to arrange your own parking.
When can I get access to set up my booth/ can I get early access?
All Exhibitors will be informed of the dates and times for set-up and set down in information packets sent out prior to the show. At some larger venues, you will be assigned a specific date and time for when you can begin setting up your booth. If you require additional time/early access please contact our Exhibitor Team at exhibitors@fanexpohq.com. We try to accommodate requests however we cannot provide guarantees.
When will I get my booth number and move in information?
Approximately 2 weeks prior to the start of the show.
Will I be able to rebook space at the show?
Rebook forms for next year’s event will be available from the Exhibitor Services Desk. Special discounted rebook rates apply and you will need to put down a deposit at the time of rebook.
My question is not listed here. Who can I contact?
For all Exhibitor related enquires please contact our team at exhibitors@fanexpohq.com