August 10 - 13, 2023
Donald E. Stephens Convention Center
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COSPLAY ALLEY
Are you a Cosplayer who wants to share photographs and sign autographs? Get a table at Cosplay Alley to showcase your costuming skills, meet your fans, and make new ones.
Show Info & How to Apply
Show Info
COMING SOON
Pricing
Pricing TBD. Check back soon for more info.
Floor Plan
A floor plan is currently in the works. Check back soon for more info.
Official Travel/Hotels
FAN EXPO Chicago has worked with our official hotel partners to provide you with the best rates possible. Click here to see the official hotels for the show.
Exhibitor Info and Order Forms
1. Helpful Guide
- Check back soon!
2. Rules & Regulations
3. Exhibitor Service Order Form Deadline Date: TBD
- Check back soon!
4. Health & Safety
- Check back soon!
5. Extra Exhibitor & Admission Passes Deadline Date: TBD
- Check back soon!
6. Show Decorator Deadline Date: TBD
- Check back soon!
7. Exhibitor Appointed Contractor Form Deadline Date: TBD
8. Insurance
- Coming soon
9. Ultimate Booth Packing Checklist - Check back soon!
FAQ
How do I apply to be at the show?
When applications are available, click the APPLY NOW button above. Download the application form, complete it and send it in to the email address indicated along with a payment/deposit check. Your participation in the show is not guaranteed until show management has approved your application and you have received a contract from the Exhibitor team.
What if my application was not approved?
In the event your application was not approved by show management your payment/deposit will be destroyed.
My application was approved but now I can't attend, can I get a refund?
No, all Exhibitor and Artist Alley payments are non-refundable and non-transferable.
Can I choose what booth space I get?
Any requests for specific booth locations need to be clearly indicated on your application. We do our best to accommodate requests but cannot provide a guarantee.
Do you provide utilities (power/internet/shipping) for exhibitors?
No, if you require elements like power, internet, shipping, or decorator services you will need to arrange these directly with the venue or show decorator at your expense. Please review the various helpful guides and request forms in the Exhibitor Info and Order Forms section.
Where do I pick up my passes at the show?
You can collect your passes from the Exhibitor Services Desk. The location of this desk will be sent to you in an information packet prior to the show. You can purchase additional passes in advance or at this desk too.
Where will I be able to park/ will you provide free parking?
Most, if not all the venues we use have parking facilities that Exhibitors can use. Details of these facilities will be sent to you in your information packet prior to the show along with details on cost (if any) and how/where you can collect parking passes. Please note that some venues have size/overnight restrictions. In the event your vehicle falls into a restricted category you will need to arrange your own parking.
When can I get access to set up my booth/ can I get early access?
All Exhibitors will be informed of the dates and times for set-up and set down in information packets sent out prior to the show. At some larger venues, you will be assigned a specific date and time for when you can begin setting up your booth. If you require additional time/early access please contact our Exhibitor Team at exhibitors@fanexpohq.com. We try to accommodate requests however we cannot provide guarantees.
When will I get my booth number and move in information?
Approximately 2 weeks prior to the start of the show.
What are the COVID-19 safety measures being taken?
COVID-19 Safety Details for Exhibitors
Updated March 25, 2021
The health and safety of our community has always been a priority at FAN EXPO San Francisco. As part of the World’s largest event organizer, we have drawn on our global expertise and developed a detailed set of measures to deliver the highest levels of hygiene and safety. This means our exhibitors, guests, sponsors and fans can safely enjoy the full FAN EXPO San Francisco experience with confidence when it is safe to do so.
FAN EXPO San Francisco will follow official government and local authority guidance as well as any location-specific regulations.
Due to the evolving nature of the circumstances surrounding COVID-19, we are committed to announcing our full Health & Safety plan no later than 30 days before the show. We will post information on our event’s Health & Safety page and there will be a robust communication plan so you will know what to do, bring, pack and plan.
We look forward to celebrating fandom safely with you very soon.
The FAN EXPO San Francisco Team
Will I be able to rebook space at the show?
Rebook forms for next year’s event will be available from the Exhibitor Services Desk. Special discounted rebook rates apply and you will need to put down a deposit at the time of rebook.
My question is not listed here. Who can I contact?
For all Exhibitor related enquires please contact our team at exhibitors@fanexpohq.com