Show Info & How to Apply
The BCEC is conveniently located just minutes away from Boston’s major highways and is easily accessible from Boston’s Logan Airport as well as South Station. Whether it’s by car, train, or bus, getting to and from the BCEC couldn’t be easier.
BOSTON CONVENTION & EXHIBITION CENTER (BCEC)
415 Summer St
Boston, MA 02210, USA
Standard - $295 each | Consists of one 6'’ x 5’ space and includes one 4’ skirted table, 2 chairs, 2 exhibitor passes.
The floor plan is currently in the works. Check back December 2021 for an updated version.
FAN EXPO Boston has worked with our official hotel partners to provide you with the best rates possible. Click here to see the official hotels for the show.
Exhibitor Social Media Tool Kit
In addition to our new logo, we’ve prepared some promotional images you can use on your website, social media, and newsletters. Let your customers know you’re going to be at the show! View the Tool Kit.
Exhibitor Info and Order Forms – Coming Soon
1. Helpful Guides
- Operating Guideline
- Important Deadlines
- BCEC Exhibitor Ordering Guide
- BCEC Exhibitor Catering Menu
2. Rules & Regulations
- BCEC Facility Event Planning Guide
- BCEC Waterfront Map
- BCEC Vehicle Access to Loading Dock
3. Exhibitor Service Order Forms
- BCEC Catering Order Form
- BCEC Electrical Order Form
- BCEC Internet Order Form
- BCEC Plumbing Order Form
- BCEC Rigging Order Form
- BCEC Telephone Order Form
- BCEC Security Order Form
4. Health & Safety
- Health & Safety Declaration Form
5. Extra Exhibitor & Admission Passes
- Extra Pass Form
6. Show Decorator
- Show Decorator Kit
7. Exhibitor Appointed Contractor Form
- Insurance Requirements
- Exhibitor Insurance Application
9. Ultimate Booth Packing Checklist
Exhibitor Tax Link
How do I apply to be at the show?
Click the APPLY NOW button above. Download the application form, complete it and send it in to the email address indicated along with a payment/deposit check. Your participation in the show is not guaranteed until show management has approved your application and you have received a contract from the Exhibitor team.
What if my application was not approved?
In the event, your application was not approved by show management your payment/deposit will be destroyed.
My application was approved but now I can't attend, can I get a refund?
No, all Exhibitor and Artist Alley payments are non-refundable and non-transferable.
Can I choose what booth space I get?
Any requests for specific booth locations need to be clearly indicated on your application. We do our best to accommodate requests but cannot provide a guarantee.
Do you provide utilities (power/internet/shipping) for exhibitors?
No, if you require elements like power, internet, shipping, or decorator services you will need to arrange these directly with the venue or show decorator at your expense. Please review the various helpful guides and request forms in the Exhibitor Info and Order Forms section.
Where do I pick up my passes at the show?
You can collect your passes from the Exhibitor Services Desk. The location of this desk will be sent to you in an information packet prior to the show. You can collect additional passes if required (at an extra cost) from this desk.
Where will I be able to park/ will you provide free parking?
Most, if not all the venues we use have parking facilities that Exhibitors can use. Details of these facilities will be sent to you in your information packet prior to the show along with details on cost (if any) and how/where you can collect parking passes. Please note that some venues have size/overnight restrictions. In the event your vehicle falls into a restricted category you will need to arrange your own parking.
When can I get access to set up my booth/ can I get early access?
All Exhibitors will be informed of the dates and times for set-up and set down in information packets sent out prior to the show. At some larger venues, you will be assigned a specific date and time for when you can begin setting up your booth. If you require additional time/early access please contact our Exhibitor Team at firstname.lastname@example.org. We try to accommodate requests however we cannot provide guarantees.
When will I get my booth number and move in information?
Approximately 2 weeks prior to the start of the show.
Will I be able to rebook space at the show?
Rebook forms for next year’s event will be available from the Exhibitor Services Desk. Special discounted rebook rates apply and you will need to put down a deposit at the time of rebook.
My question is not listed here. Who can I contact?
For all Exhibitor related enquires please contact our team at email@example.com