February 1 - 4, 2024
Orange County Convention Center
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RETAILERS
SOLD OUT! Sign-up for the waitlist
SHOW INFO
MEGACON Orlando will be held at the Orange County Convention Center, West Concourse, situated in the heart of Orlando’s famous International Drive, with more than 5,000 hotel rooms within a mile of the event, and just 15 minutes from the Orlando International Airport.
Orange County Convention Center
9800 International Drive
Orlando, FL 32837
PRICING
1 - 2 Booths – $1,761 each
3+ Booths – $1,581 each
Corner locations – add* $250 each
*Corner booths are available at an additional charge for 2+ booth only. Not available for single booths.
Note: Exhibit booth consists of a 10’ x 10’ space and includes one 8’ table (not skirted), 2 chairs, and 2 exhibitor passes.
MAIN FORMS
1. Helpful Guide
- Operating Guidelines
- Important Deadlines
- Ultimate Booth Packing Checklist
2. Exhibitor Service Order Form Deadline Date: TBD
- OCCC - How to Order & Payment Form
- OCCC - Exhibitor Conditions
- OCCC - Exhibitor Internet Order Form
- OCCC - Electrical Service Form
- OCCC - Sampling - Selling Approval and Liability Waiver
- OCCC - Rigging & Aerial Light Form
- OCCC - Multi-Level & Covered Booth Form
- OCCC - Cable TV Service Form
- OCCC - Exhibitor Telephone Order Form
- OCCC - Exhibitor Tent & Membrane Conditions
- OCCC - Heat Producing Device Agreement Form
- OCCC - Balloon & Other Objects Agreement
- OCCC - Plumbing & Gas Service Form
3. Show Decorator Deadline Date: TBD
- Show Decorator Kit
- Material & Handling
ADDITIONAL FORMS
1. Health & Safety
- Health & Safety Declaration Form Exhibitors
- Health & Safety Declaration Form Corporate
2. Rules & Regulations
- OCCC Fire Marshall Regulations
- MEGACON Orlando Food and Beverage Guidelines
- Parking Map
3. Insurance
- Insurance Requirements
- Exhibitor Insurance Application
4. Extra Exhibitor & Admission Passes Deadline Date: TBD
- Extra Exhibitor Pass Form
5. Florida Sales and Use Tax Information
Exhibitors are responsible for making their own arrangements for processing state sales tax. From time to time, inspectors may visit events like MEGACON Orlando. For more info click here.
Contact: 1-800-352-3671
FAQ
How do I apply to be at the show?
When applications are available, click the APPLY NOW button above. Complete the application form and submit payment. Your participation in the show is not guaranteed until show management has approved your application and you have received an acceptance email.
What if my application was not approved?
In the event, your application was not approved by show management your payment/deposit will be destroyed.
My application was approved but now I can't attend, can I get a refund?
No, all Exhibitor and Artist Alley payments are non-refundable and non-transferable.
Can I choose what booth space I get?
Any requests for specific booth locations need to be clearly indicated on your application. We do our best to accommodate requests but cannot provide a guarantee.
Do you provide utilities (power/internet/shipping) for exhibitors?
No, if you require elements like power, internet, shipping, or decorator services you will need to arrange these directly with the venue or show decorator at your expense. Please review the various helpful guides and request forms in the Exhibitor Info and Order Forms section.
Where do I pick up my passes at the show?
You can collect your passes from the Exhibitor Services Desk. The location of this desk will be sent to you in an information packet prior to the show. You can purchase additional passes in advance or at this desk too.
Where will I be able to park/ will you provide free parking?
Most, if not all the venues we use have parking facilities that Exhibitors can use. Details of these facilities will be sent to you in your information packet prior to the show along with details on cost (if any) and how/where you can collect parking passes. Please note that some venues have size/overnight restrictions. In the event your vehicle falls into a restricted category you will need to arrange your own parking.
When can I get access to set up my booth/ can I get early access?
All Exhibitors will be informed of the dates and times for set-up and set down in information packets sent out prior to the show. At some larger venues, you will be assigned a specific date and time for when you can begin setting up your booth. If you require additional time/early access please contact our Exhibitor Team at exhibitors@fanexpohq.com. We try to accommodate requests however we cannot provide guarantees.
When will I get my booth number and move in information?
Approximately 2 weeks prior to the start of the show.
Will I be able to rebook space at the show?
Rebook forms for next year’s event will be available from the Exhibitor Services Desk. Special discounted rebook rates apply and you will need to put down a deposit at the time of rebook.
My question is not listed here. Who can I contact?
For all Exhibitor related enquires please contact our team at exhibitors@fanexpohq.com