Are you a Cosplayer who wants to share photographs and sign autographs? Get a table at Cosplay Alley to showcase your costuming skills, meet your fans, and make new ones.
Show Info & How to Apply
Located in the heart of downtown Dallas.
KAY BAILEY HUTCHISON CONVENTION CENTER
650 South Griffin Street
Dallas, TX 75202
Standard - $370 each | Consists of one 6'’ x 5’ space and includes one 4’ skirted table, 2 chairs, 2 exhibitor passes.
The floor plan is currently in the works. Check back December 2021 for an updated version.
FAN EXPO Dallas has worked with our official hotel partners to provide you with the best rates possible. Click here to see the official hotels for the show.
Exhibitor Social Media Tool Kit
In addition to our new logo, we’ve prepared some promotional images you can use on your website, social media, and newsletters. Let your customers know you’re going to be at the show! View the Tool Kit.
Exhibitor Info and Order Forms – Coming Soon
1. Helpful Guides
- Operating Guideline
- Important Deadlines
2. Rules & Regulations
- KBHCC - Event Planning Guide
- KBHCC - Fire Regulations
- KBHCC - Parking Instructions
3. Exhibitor Service Order Forms
- KBHCC - Electrical Order Form
- KBHCC - Food Sampling Form
- KBHCC - Internet Order Form
- KBHCC - Parking Order Form
- KBHCC - Plumbing Order Form
- KBHCC - Telephone Order Form
4. Health & Safety
- Health & Safety Declaration Form
5. Extra Exhibitor & Admission Passes
- Extra Pass Form
6. Show Decorator
- Show Decorator Kit
- Material & Handling
7. Exhibitor Appointed Contractor Form
- Insurance Requirements
- Exhibitor Insurance Application
9. Ultimate Booth Packing Checklist
Texas Sales and Use Tax
Exhibitors are responsible for making their own arrangements for processing state sales tax. From time to time, inspectors may visit events like FAN EXPO Dallas. For more info click here.
How do I apply to be at the show?
Click the APPLY NOW button above. Download the application form, complete it and send it in to the email address indicated along with a payment/deposit check. Your participation in the show is not guaranteed until show management has approved your application and you have received a contract from the Exhibitor team.
What if my application was not approved?
In the event, your application was not approved by show management your payment/deposit will be destroyed.
My application was approved but now I can't attend, can I get a refund?
No, all Exhibitor and Artist Alley payments are non-refundable and non-transferable.
Can I choose what booth space I get?
Any requests for specific booth locations need to be clearly indicated on your application. We do our best to accommodate requests but cannot provide a guarantee.
Do you provide utilities (power/internet/shipping) for exhibitors?
No, if you require elements like power, internet, shipping, or decorator services you will need to arrange these directly with the venue or show decorator at your expense. Please review the various helpful guides and request forms in the Exhibitor Info and Order Forms section.
Where do I pick up my passes at the show?
You can collect your passes from the Exhibitor Services Desk. The location of this desk will be sent to you in an information packet prior to the show. You can collect additional passes if required (at an extra cost) from this desk.
Where will I be able to park/ will you provide free parking?
Most, if not all the venues we use have parking facilities that Exhibitors can use. Details of these facilities will be sent to you in your information packet prior to the show along with details on cost (if any) and how/where you can collect parking passes. Please note that some venues have size/overnight restrictions. In the event your vehicle falls into a restricted category you will need to arrange your own parking.
When can I get access to set up my booth/ can I get early access?
All Exhibitors will be informed of the dates and times for set-up and set down in information packets sent out prior to the show. At some larger venues, you will be assigned a specific date and time for when you can begin setting up your booth. If you require additional time/early access please contact our Exhibitor Team at firstname.lastname@example.org. We try to accommodate requests however we cannot provide guarantees.
When will I get my booth number and move in information?
Approximately 2 weeks prior to the start of the show.
What are the Covid-19 safety measures being taken?
COVID-19 Safety Details for Exhibitors
Updated March 26, 2021
The health and safety of our community has always been a priority at FAN EXPO Dallas. As part of the World’s largest event organizer, we have drawn on our global expertise and developed a detailed set of measures to deliver the highest levels of hygiene and safety. This means our exhibitors, guests, sponsors and fans can safely enjoy the full FAN EXPO Dallas experience with confidence when it is safe to do so.
FAN EXPO Dallas will follow official government and local authority guidance as well as any location-specific regulations. Our host facility, the Kay Bailey Hutchison Convention Center Dallas (KBHCCD) has been awarded the Global Biorisk Advisory Council’s (GBAC) Star Accreditation – this means there is a formalized program onsite to keep the facility clean, disinfected, and safer for all attendees, exhibitors, employees, and visitors. The KBHCCD has started welcoming back conventions and sporting events, and they are continually refining how to host events safely and effectively.
Due to the evolving nature of the circumstances surrounding COVID-19, we are committed to announcing our full Health & Safety plan no later than 30 days before the show. We will post information on our event’s Health & Safety page and there will be a robust communication plan so you will know what to do, bring, pack and plan.
While we remain optimistic for our September dates, if the show cannot happen safely, we will continue to offer full refunds or transfer opportunity to you, our valued exhibitors.
We look forward to celebrating fandom safely with you in September.
The FAN EXPO Dallas Team
Will I be able to rebook space at the show?
Rebook forms for next year’s event will be available from the Exhibitor Services Desk. Special discounted rebook rates apply and you will need to put down a deposit at the time of rebook.
My question is not listed here. Who can I contact?
For all Exhibitor related enquires please contact our team at email@example.com