The Edmonton Expo Replica Contest

Each contestant must complete the online registration form to be considered for a spot in the competition

There will be no on-site registration for the Competition

Entrant numbers for this year’s competition will be capped at 30.

Contest Registration will require the following information:

• Name(s)
• Cosplay Handle or Preferred Name
• Division (see below)
• Your prop or costume piece submission
• Where the item is from
• A single paragraph description of how you made your prop or costume piece.

Contestants will submit their prop or costume piece the morning of Sunday September 18th prior to 12:00pm. Contestants must also provide any specialty items needed to properly display their piece. Replica items will be on display at the convention centre for judges and fans to view until 4:00pm on Sunday September 18th. Contestants can retrieve their prop or costume piece after 4:00pm on Sunday

Contestants will be asked to help install their props/costume piece in the display area. While every attention to the safety of them items will be taken, FAN EXPO will not assume liability for any damage to props or costume pieces before, during or after the display period.

Divisions are as follows for entrants:

Novice Makers: Those who have been fabricating for less than two (2) years and have yet to win a major award for their work.

Experienced Makers: Those who have been fabricating for two (2) or more years or those who have won a major award for their work previously.

FOR DIVISION PLACEMENT PURPOSES: Major awards include Best in Show, Runner-Up to Best in Show, and/or Best in a specific division, etc. Minor awards include Division runners-up, judges/organizers' awards etc. Only Major Awards should be considered for division placement purposes.

Makers who have previously won a Major Award at a standard cosplay contest should count that award towards their division placement for this contest.

NOTE: Those entering as a duo or group must enter under the division of the highest skilled maker in the duo/group

RULES

1. Contestants must have a valid ticket for Saturday September 17th in order to compete.

2. Contest is open to those 13 years of age or older.

3. Props must be the work of the submitter. No commissioned or purchased props are allowed.

4. Contestants must also submit a build book or other documentation outlining their build process in order to be considered for a cash prize.

5. Contestants must submit support documentation highlighting their use of sustainable materials in order to be considered for the sustainable prize.

6. FAN EXPO reserves the right to disallow any contestants on basis of appropriateness of the prop or costume piece. Edmonton Expo is a family friendly convention. Items that are deemed to be racist, obscene, or otherwise derogatory will not be allowed to compete. Items with hate symbolism such as swastikas, KKK hoods etc will not be allowed to compete. FAN EXPO HQ staff has the final say on all entries. Their decisions may not be appealed.

7. All props MUST pass Prop Check inspection or be approved by FAN EXPO HQ staff in advance. If you have questions or concerns, please reach out to ansley@fanexpohq.com

8. Absolutely no flame or pyrotechnical props or costume items are permitted due to fire regulations.

Judging for Best Novice, Best Experienced and the Sustainable award will take place on Saturday afternoon with the winners announced immediately after. Voting for the FAN Favourite award will end at 5:00pm on Saturday and the winner will be announced via social media on Sunday.

Fabrication: Clean edges, paint job, seam and joint work, construction and durability, innovative construction methods.

Materials: believable to the prop, innovative use of unconventional materials, functionality of the design, and execution of simulated materials.

Screen Accuracy: Attention to detail and likeness of the screen version

Sustainability: use of sustainable materials. Props that make use of repurposed or other sustainable materials will also qualify to compete for an additional Sustainability Prize.

A note on 3D Printing:

3D printing will be allowed, but those wishing to enter 3D printed props must provide supporting documentation outlining how they have either designed the 3D print file themselves, and/or significantly altered a 3D print file prior to or post printing. Entrants may use smaller 3D printed components as part of a larger design

Prizing will be awarded for the following:

Fan Choice Award: $250.00 CAD and a VIP Pass to Edmonton Expo 2023

Best Experienced Maker: $250.00 CAD and a VIP pass to Edmonton Expo 2023

Best Novice Maker $250.00 CAD and a VIP pass to Edmonton Expo 2023

Sustainable Award $250.00 CAD

GENERAL TERMS AND CONDITIONS FOR ALL ONLINE AND SOCIAL MEDIA PROMOTIONS

These General Terms and Conditions for Online and Social Media Promotions (“Terms”) shall apply to all competitions, contests, sweepstakes and other prize-winning competitions and/or activities (“Competitions”) operated by FAN EXPO HQ or its subsidiaries or affiliated companies (collectively, “FAN EXPO HQ”), via any website or social network account page owned or controlled (directly or indirectly) by FAN EXPO HQ.

Terms: Each Competition shall have its own set of rules governing the operation of that Competition, including, without limitation, eligibility, age restrictions, methods of entry, and prizing (“Competition Rules”). The Competition Rules for each Competition shall be set out separately at the time of the Competition and will be posted on the website or social network page. These Terms and the Competition Rules will be binding upon you when you enter or otherwise participate in a Competition. If there is any inconsistency between these Terms and any Competition Rules, the Competition Rules will govern, but only to the extent of that inconsistency. Entry and/or participation in a Competition will be deemed acceptance by you of the Terms and Competition Rules. FAN EXPO HQ reserves the right to amend these Terms or any Competition Rules at any time.

Entry to Competitions: Specific requirements for entry into a Competition will be set out in the Competition Rules. All sweepstakes will be free to enter and no purchase of any kind will be necessary unless otherwise specified in the Competition Rules. You must enter a Competition in the manner and during the period set out in the Competition Rules. Only one entry per person or email address, unless otherwise allowed by the Competition Rules. FAN EXPO HQ shall not be liable for lost, late, misdirected, inaccurate or corrupted entries whether due to human error, technical error, software or hardware failure, or otherwise. No entries will be accepted from agents, third parties, groups or entries automatically generated by computer. Incomplete, illegible or undecipherable entries will be void in FAN EXPO HQ’s sole discretion.

Personal Information: You may be required to provide certain personal information to FAN EXPO HQ to enter a Competition, such as your name, email address, or telephone number. Personal information shall be held and used by FAN EXPO HQ and/or its agents for the purpose of conducting the Competition, or as otherwise described in these Terms or in the Competition Rules, and shall be in compliance with FAN EXPO HQ’s Privacy Policy

Eligibility:

Employees, directors and officers, and their immediate families (spouses and siblings, parents and children and their spouses) and household members, of FAN EXPO HQ and its distributors, agents and third party entities involved in the implementation, execution, hosting and prize awards of the Competitions (“Competition Entities”) are not eligible to participate in the Competition.

Submission of User-Generated Content: For Competitions that require you to submit images, videos, music, or other content (“Submissions”), the following terms apply:

Your Submission must not contain any (i) pornography, nudity or sexually explicit imagery; (ii) lewd, obscene, offensive, hateful or abusive imagery or language; (iii) harassing, disparaging or defamatory content; (iv) content that compromises the privacy or safety of yourself or others; (v) content that demeans a particular gender, sexual orientation, disability, religion, race, ethnicity or nationality; (vi) violent or dangerous behavior; and/or (vii) spam, advertising or other commercial activities; or (viii) any other type of content that is indecent, immoral, discriminatory, or portrays or encourages illegal activity.

By submitting your Submission to a Competition, you hereby grant to FAN EXPO HQ a worldwide, non-exclusive, perpetual, irrevocable, transferable, sub-licensable, royalty-free license to (i) use, copy and store for backup and archival purposes, transmit, broadcast, distribute, reproduce, modify, adapt, translate, reformat, transcode, and otherwise create derivative works of, publicly perform, record, re-record, synchronize with visual images and motion pictures, your Submission in any manner, in whole or in part, to incorporate your Submission into other works, and to otherwise exploit your Submission in any format or medium now known or later developed (collectively, the “Uses”), and (ii) use your name, city and state of residence, or other personal information supplied by you (“Personal Information”) to identify your Submission in the Uses, without any obligation of attribution or compensation to you. FAN EXPO HQ shall not be obligated to use any Submission.

Winner Selection: Winner(s) will be selected at a time and in a manner as set forth in the Competition Rules. Failure of a timely response to the award will result in the prize being forfeited and awarded to an alternate winner. If a prize notification is returned or deemed undeliverable, a prize is refused, or the potential winner is disqualified for any reason, an alternate winner may be selected as set forth in the Competition Rules. Acceptance of the prize constitutes permission for FAN EXPO HQ to use the winner’s name, hometown, likeness, statements, and other personally identifiable information for promotional, advertising and marketing purposes in any media throughout the world without any additional prize, incentive, consideration, consent or review, and upon request, winner will provide to FAN EXPO HQ written consent to such use. The odds of winning a sweepstakes or drawing depend upon the number of eligible entries received. The decision of FAN EXPO HQ in any Competition is final and conclusive.

Prizes: Specific prizes for each Competition shall be set out in the relevant Competition Rules. Prize winners will be contacted by the method stated in the Competition Rules, which may include telephone or email notification.

General Prize Restrictions: Prizes are not transferrable. FAN EXPO HQ reserves the right to substitute a prize in whole or in part with another prize of comparable or greater value if the intended prize is not available for any reason as determined by FAN EXPO HQ in its sole discretion.

Unless otherwise stated in the Competition Rules, FAN EXPO HQ will be responsible for the costs of delivering the prize to the winner’s residence. FAN EXPO HQ will not be responsible for prizes which are unclaimed, unused, or lost, delayed or damaged during delivery, or otherwise not received by the winner.

Disqualification: Failure to (i) comply with these Terms or the Competition Rules, or (ii) provide FAN EXPO HQ with proof of eligibility for a Competition may disqualify you from a Competition or from a prize at FAN EXPO HQ’s sole discretion. Competitions are void where prohibited by law.

By entering the Contest(s), each Entrant: (a) releases and agrees to hold FAN EXPO HQ its respective directors, officers, employees and agents harmless from and against any and all costs, injuries, losses or damages of any kind, including, without limitation, bodily injury and property damage, or any other damage or loss, due in whole or in part, directly or indirectly, to participation in the Contest(s), any Contest related activity, or from acceptance, possession, use or misuse of the prize, or participation in any prize, related activity; and (b) agrees to fully indemnify FAN EXPO HQ and its respective directors, officers, employees and agents from any and all claims on the part of any third party or parties related in any way and for any reason to the Contest(s) or to the prize, including, without limitation, death, and personal or property damage or injury.

By entering the Contest(s) the entrants and participants automatically agree to accept and abide by these Rules. All decisions of FAN EXPO HQ with respect to any aspect of the Contest(s), including without limitation the eligibility of entries, are final and binding on all entrants in all matters as they relate to the Contest(s).

FAN EXPO HQ is collecting personal data about entrants for the purpose of administering the Contest(s). No further informational or marketing communications will be received by entrants unless entrants provide Sponsors with explicit permission to do so as indicated on the entry form.

This promotion is in no way sponsored, endorsed or administered by, or associated with Facebook. You understand that you are providing your information to FAN EXPO HQ and not to Facebook. The information you provide will only be used for this promotion.