May 30 - June 1, 2025
Kay Bailey Hutchison Convention Center
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COSPLAY GUEST APPLICATION
Cosplay Guest Applications have now closed. Successful applicants will be contacted by Monday May 1st. Thank you to every one who applied!
HOW DO I APPLY TO BE A COSPLAY GUEST?
This application is for Cosplayers seeking complimentary space as an Appearing Cosplay Guest in the Professional Cosplay Section of this event.
FAN EXPO HQ welcomes cosplayers of all backgrounds, genres, and levels of experience to apply. There are no social media requirements nor minimum amount of years cosplaying required. FAN EXPO HQ is interested in cosplayers who are consistently striving to elevate their craftsmanship skills and emulate characters in their cosplay photography and film.
In order to be considered as an invited cosplay guest at a Fan Expo HQ event, cosplayers should
- Demonstrate proficiency in one or more aspect of costume construction such as sewing, material work (leather, metals etc), specialty material work (Worbla, EVA foam etc), hair/wigs, makeup or props.
- Have constructed at least 75% of their costumes themselves.
- Have at least two different complete costumes to be worn at the event.
- Be able to participate in multiple programming elements, to be determined by FAN EXPO, at the show.
- Be the age of majority in the province or state the show takes place in, or have permission from a legal guardian to appear should they be a minor. Invited cosplayers under the age of 15 must be accompanied by an adult.
Please note that the application is for a Professional Cosplay Table only.
INVITED COSPLAY GUESTS WILL RECEIVE:
One Guest show badge (non-transferable)
One Guest Companion show badge (non-transferable)
A table in the Pro Cosplay section of the show floor
Appearance listing on the show website and select promotional materials
All tables will be located in the Professional Cosplay section of the show floor. Exact location is determined by show management and cannot be negotiated.
PROGRAMMING:
Approved guests must be willing to participate in programming events at the show, at the discretion of the Programming Coordinator.
DISPLAY GUIDELINES:
Pro Cosplay tables do not come with power or internet access.
The area behind tables is approximately 3 – 4 feet and display space is limited.
Height restrictions for behind table displays and banners is limited to 8 feet.
Display structures that may block access or infringe on other tables are not permitted.
Table space is issued only to the cosplayer listed on the application. Tables are not transferable.
Sale of items not created by the applicant at the table is prohibited.
IF YOU HAVE ANY QUESTIONS REGARDING THIS APPLICATION, PLEASE CONTACT ANSLEY NEWLAND AT ansley@fanexpohq.com