RETAILERS

When applications are available, click the APPLY NOW button above. Complete the application form and submit payment. Your participation in the show is not guaranteed until show management has approved your application and you have received an acceptance email.

In the event, your application was not approved by show management your payment/deposit will be refunded.

No, all Exhibitor and Artist Alley payments are non-refundable and non-transferable.

Any requests for specific booth locations need to be clearly indicated on your application. We do our best to accommodate requests but cannot provide a guarantee.

No, if you require elements like power, internet, shipping, or decorator services you will need to arrange these directly with the venue or show decorator at your expense. Please review the various helpful guides and request forms in the Exhibitor Info and Order Forms section.

You can collect your passes from the Exhibitor Services Desk. The location of this desk will be sent to you in an information packet prior to the show. You can purchase additional passes in advance or at this desk too.

Most, if not all the venues we use have parking facilities that Exhibitors can use. Details of these facilities will be sent to you in your information packet prior to the show along with details on cost (if any) and how/where you can collect parking passes. Please note that some venues have size/overnight restrictions. In the event your vehicle falls into a restricted category you will need to arrange your own parking.

All Exhibitors will be informed of the dates and times for set-up and set down in information packets sent out prior to the show. At some larger venues, you will be assigned a specific date and time for when you can begin setting up your booth. If you require additional time/early access please contact our Exhibitor Team at exhibitors@fanexpohq.com. We try to accommodate requests however we cannot provide guarantees.

Approximately 2 weeks prior to the start of the show.

COVID-19 Safety Details for Exhibitors

Updated September 9, 2021

The health and safety of our community has always been a priority at FAN EXPO Philadelphia. As part of the World’s largest event organizer, we have drawn on our global expertise and developed a detailed set of measures to deliver the highest levels of hygiene and safety. This means our exhibitors, guests, sponsors and fans can safely enjoy the full FAN EXPO Philadelphia experience with confidence when it is safe to do so.

FAN EXPO Philadelphia will follow official government and local authority guidance as well as any location-specific regulations.

Due to the evolving nature of the circumstances surrounding COVID-19, we are committed to announcing our full Health & Safety plan no later than 30 days before the show. We will post information on our event’s Health & Safety page and there will be a robust communication plan so you will know what to do, bring, pack and plan.

We look forward to celebrating fandom safely with you very soon.

The FAN EXPO Philadelphia Team

Rebook forms for next year’s event will be available from the Exhibitor Services Desk. Special discounted rebook rates apply and you will need to put down a deposit at the time of rebook.

For all Exhibitor related enquires please contact our team at exhibitors@fanexpohq.com